Club events

1. What is an event?

An event is created by a section of a club approved by Solano: a regatta, a cruising rally, a course, a club outing, but also a trail run, a bike ride or a hiking weekend. The event's activity sets the units and vocabulary: "boat" at sea, "team" elsewhere.

The event gathers in one place the general information, the schedule, the courses and places with their weather, the official notices, the photos and the participants' tracks. Section members see it without a code; others join with a link, a QR code or a six-character code.

2. Joining: a link, a QR code or a code

The organisers send you a link like solanometeo.fr/e/AB3K7Q, or put a QR code on a poster. A Solano account is needed: if you do not have one, the code survives sign-up and you land back on the event once signed in.

3. What others see of you

Other participants see your display name and your boat or team. They never see your email. When the organisers need to reach you, they do so with messages sent from Solano, not by exposing you to everyone.

Registering opens nothing else: your routes, places and logbook stay private, except what you choose to share with the event (see below).

4. The schedule

The schedule lists the slots (briefing, start, race, social, deadline…). All times are shown in the event's timezone, never your phone's: a 10:00 start stays a 10:00 start wherever you are. A postponed or cancelled slot carries a clear badge.

You can subscribe your calendar to the schedule (an ICS feed specific to your account) so that postponements carry over.

5. Courses, places and slot weather

The organisers link their slots to a place (harbour, anchorage, start point, aid station, car park…) or to a course (a series of marks or points, possibly over several laps). What the organisers publish is a frozen copy: a course later edited in their personal routes does not change the event's.

Solano computes each slot's weather once per event, for all participants:

• for a course, the "When to leave?" departure score at the scheduled start time — for a race slot, without penalising upwind legs, since tacking is part of the regatta;
• for a place, the activity verdict over the slot's hours; a briefing or an ashore moment shows its conditions, without a verdict;
• beyond the models' horizon, the date from which the forecast will be available and the usual conditions for that period (10 years of reanalysis).

From the "Courses & places" tab, "🗺️ Course weather" opens the course in Trip weather at the start time, and a return button takes you back to the event. The calculation rules are detailed on the method page.

6. Official notices and messages

The event's documents — notice of race, sailing instructions, amendments, maps — are published on an official notice board, with their publication date and time. An amendment explicitly replaces the document it changes, and the organisers can notify all participants of a new official document.

They can also send a message to all participants (notification, plus email if they choose). You receive these announcements like your other Solano notifications. Emails can be turned off event by event, from your registration or through the link at the bottom of each message; the notification stays.

7. Photos

The event has its own gallery. Photos are added from the app, or directly through the /e/CODE/upload link on a poster or in a message, handy as you step off the boat.

• Mandatory consent: by adding a photo, you confirm you have the agreement of recognisable people to share it with the participants. The agreement is recorded.
• Date and position: the shooting date is read from the photo and shown in the event's timezone. The position is kept only if you choose to.
• Three regimes set by the organisers: immediate publication, prior approval, or photos reserved to the organisers (events with minors).
• You delete your own photos; anyone can report a photo and the organisers are notified.

Images are reduced before upload and each has a thumbnail so the gallery stays light; the full version opens on tap. A located photo shows on the event map, and a 📍 button pins it on Solano's map.

8. Tracks, on the event map

If you keep your logbook with Solano, two separate gestures connect a track to the event.

Linking: the track stays private

Once registered, you can link a track to the event, and to one of its courses, at departure or afterwards. Linking publishes nothing. The chosen course is frozen like a saved route, so its forecast goes to sea with you.

Sharing: an explicit act, under consent

The boat's owner can then share the track with the event, from the "Tracks" tab. The content is the same as a share with a club: timestamped positions, recorded conditions, logbook photos, the boat's identity — but no crew or watch names and no notes. The audience is the event's: participants, organisers and, if the event is limited to a club section, every member of that section, including crews you do not know. The consent screen says so before you tick, and your agreement is recorded.

The share lasts while the track stays linked: detaching it or changing event removes it, and linking it again does not restore it. Withdrawing from the event removes it too.

The map and the replay

Shared tracks appear on a map, one colour per entry, with the event's course and located photos. The time slider replays the outing at accelerated speed (×60 to ×3600): each boat moves along its recorded position, and photos appear when they were taken. Tap a boat for its name; the legend lets you hide tracks.

The photos in your logbook can also join the event gallery, photo by photo and through a gesture separate from sharing the trip. Each arrives with the time of the logbook line where it was taken and, if you choose, its position, and follows the same rules as any gallery photo: agreement of recognisable people, quotas, moderation. It stays there even if you withdraw the share of the trip; you can delete it at any time, one photo at a time.

9. Limits and good use

• Solano is neither a timing system nor live tracking: tracks appear when their owner syncs and shares them.
• Event maps refresh at most once a minute.
• Withdrawing a share is not retroactive: someone may have exported a track or saved an image. The principle is the same as for any share in Solano.
• Trail runs, bike rides and hikes work the same way, with their own units and vocabulary.
• The organisers can ban someone from an event: they are unregistered and cannot come back, even with the poster code, until the ban is lifted.

Going further

The calculation of an event's weather is detailed on the method page. For the navigation itself, see the logbook, and for what is shared, with whom, sharing.